RFP: Consultancy Service for Organizing ‘Water Walks’ via DevNetJobsIndia

TERMS OF REFERENCE

Consultancy service for organizing ‘Water Walks’

By

Parmarth Samaj Sevi Sansthan

1.  INTRODUCTION

This RFP is for a project of Parmarth Samaj Sevi Sansthan, which is co-funded by Viva con Agua and Welthungerhilfe and aims at Water, Sanitation, and Hygiene (WASH) related behaviour change in children and vulnerable communities through joyful universal language of art, music & sports.  We are running different Programmes in Uttar Pradesh, Madhya Pradesh, and Bihar regions. Currently, in rural & remote tribal areas we are running weekly Football4WASH sessions in schools where using football as an instrument, children are being made aware of the importance of safe water, sanitation, and hygiene practices. Similarly, we have other programmes like ART4WASH & Music4WASH to encourage vulnerable communities for sustainable WASH behaviour for their health and livelihood as well as to help India meet its 2030 Sustainable Development Goals (SDGs).

Under the project, we are planning to organize a series of water walks around the traditional water sources in Bundelkhand region to create awareness among the students, government officials, journalists, influencers, and conscious citizens about the importance of water sources, especially rivers and lakes and how they could be revived as well as the problems being faced by the communities.   

Brief and Objectives:

Parmarth Samaj Sevi Sansthan hereby seeks to contract an organization or Event Management agency which can organize a series of large-scale walks in Bundelkhand region.

Scope of work:

• The agency will create and finalize the conceptualize, strategize and execute the Water Walk Series
• The agency will work on identifying, connecting, pitching, and bringing students, government officials, journalists, influencers, and conscious citizen on-board to join the walks in a large group
• The agency will handle all the coordination and logistics related to the walk
• The agency will develop high-quality posters, banners, and other creative IEC materials and merchandise for the festival.
• The agency will ensure smooth functioning of walks.
• The agency will create a marketing plan to get a large group for the walk through cost-effective, online & offline methods & use of local & national journalist network
• During the walk, the agency will generate high-quality video and photo contents for Social Media posts, coffee table books
• The agency will create a strategy to generate a strong database through the entire exercise
• The agency will create a strong strategy to engage with the participants post event to create a forum or platform for ‘Water4All, All4Water Movement’ and create long-term Social Change Ambassadors out of them

Key deliverables:-

1. Series of  themes for the water walks
2. Getting a large group of participants for each festival, including influential people
3. Arranging all the logistics, equipment for the walk
4. Coordination with the artists/es and performers
5. Designing all the banners, posters, other IEC materials & merchandises for the walk
6. Creating & executing cost-effective online & offline marketing plan for the event
7. High quality photo and video documentation of the event
8. Creating a database for through the entire exercise
9. Creating a strategy document for long-term engagement with the artists/es and audiences after the event to create a forum for ‘Water4All, All4Water Movement’ and create long-term Social Change Ambassadors out of them.

How to apply – Interested agencies can apply by June 10, 2023 expressing their interest

To: shivanisingh.psss@gmail.com & sanjaysingh033@gmail.com

CC: aparna.lall@welthungerhilfe.de  

a.  A technical proposal specifying the overall approach to the execution of the contract; the services to be provided; the experience of the applicant in similar assignments and their proposed team with time commitment.

b.  A financial offer including each service’s per unit cost.

c.  Samples of the event management, especially related to walks & yatras & design work.

The actual scope of work and deliverables will be finalized after the interview with the agency/expert.

2.

Time-Period for the contract – 6 months

3. Evaluation – The selection of consultant shall be based on both technical quality and cost evaluation by the purchasing committee.

Please note – The committee may ask for more detailed presentation from the shortlisted candidates before awarding the contract. The presentation is in no way binding on the contracting authority. Applicants will be informed of their selection & non-selection, but scores and other details of the evaluation committee will remain confidential. 

Job Email id: shivanisingh.psss(at)gmail.com