Assigning an International Travel Request to an Expense Report

In accordance with Board Rule 413, prior approval must be obtained from the President or his designee for international travel. Effective May 1, 2018, all Travel, Entertainment and Reimbursements Expense Reports for international travel must have an approved International Travel Request assigned. There are multiple ways to assign your International Travel Request to your Expense Report.

From the Report Header

Create a Travel, Entertainment and Reimbursements Expense Report and complete the required fields on the report header screen.
To associate a request, click Add in the Requests area of the report header page. A list of your approved International Travel Requests appears.
Select the appropriate request.
Click Add. The selected request appears in the Requests
Complete the rest of the Expense Report as usual.

From the Request List

On the menu bar of the Concur home page, select Request and then select Manage Requests .
Click the Expense link that appears in the Action column for the appropriate approved International Travel Request. The Create a New Expense Report page appears, with the request already associated.
Complete the report header page and the rest of the expense report as usual.

From an Approved International Travel Request
- On the menu bar of the Concur home page, select Request and then select Manage Requests.

Open the approved International Travel Request.
Click Create Expense Report . The Create a New Expense Report page appears, with the request already associated.
Complete the rest of the report as usual.

Apply to an existing report
- Open the Expense Report and access the report header in one of these ways:
  - Select Details> Report Header. – or –
  - Click the report name at the top of the expense report page.
- The expense report header page appears.
- Click Add.
- Select the desired requests.
- Click Add.